Admin Specialist and Receptionist

FocusKPI is looking for an Admin Specialist and Receptionist II to join one of our clients, a high-tech SaaS company.

Work Location: San Francisco, CA
Duration: 6-month contract; On-site role (5 days a week)
Pay Range: $30 - $40/hr

Responsibilities:

Office Administration:

• Manage and maintain office supplies, food, and drinks, including purchase requests, orders, receiving, restocking, and tracking expenses.
• Maintain the breakroom and common areas, including meeting rooms, for visitors, organized and neat at all times.
• Support corporate events, including meal reservations, orders, purchases, and organizing catering for culture and morale.
• Escort contractors for facility maintenance in office premises if needed.
• In charge of shipments and receivings, including log, expense tracking, reports, and distributing to receivers.
• Support onboarding and offboarding.
• Maintain employees' monthly parking and validations on a monthly and daily basis by communicating with vendors and employees.
• Ad hoc tasks to support the office. 

Security Management, Reception Desk, Visitor Control (2-3 days/week):

• Welcome clients and visitors at the reception desk by greeting them with a positive attitude and handling necessary inquiries.
• Work to register all visitors when advised and control as per SDIC guidelines until they leave.
• Control visitors to the correct location and provide security instructions.
• Ensure that security guards are properly trained and understand SDIC guidelines.
• Maintain a safe and clean reception area and conference rooms.
• Maintain security facility and equipment for day-to-day operations (CCTV, alarm system, badging etc)
• Manage security standards including daily visitor log, monthly logbook, badge list, Wi-Fi and parking validations, if needed.

Requirements:

• Education: Minimum of an Associate's or a Bachelor's degree
• Minimum of 2-5 years of experience with office administrative or EA experience
• Experience with Microsoft Word, Excel
• Customer Service and Event Planning experiences are required
• Experience with supplies Management, Food ordering & Snack Stacking
• Need to be detail-oriented

 

Thank you!

FocusKPI Hiring Team

Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.

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